OrgsLedger (“we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use the OrgsLedger platform and related services (collectively, the “Service”). Please read this policy carefully. If you do not agree with its terms, please discontinue use of the Service.
This Privacy Policy applies to all users of the OrgsLedger platform, website (orgsledger.com), mobile applications, and related services.
This policy covers two categories: Account Holders/Admins who register for and manage an OrgsLedger account, and Members/End Users whose information is processed through an Organization’s account. For Organizations processing personal data of members, our Data Processing Agreement (DPA) supplements this Privacy Policy.
| Category | Examples | Purpose |
|---|---|---|
| Account Information | Name, email address, password (hashed), profile photo | Account creation and authentication |
| Organization Data | Organization name, member lists, roles, descriptions | Platform functionality |
| Financial Data | Dues records, payment amounts, transaction history | Financial management features |
| Meeting Content | Audio recordings, transcripts, meeting notes, action items | AI transcription and summary features |
| Documents | Files and documents uploaded to the Service | Document management features |
| Communications | Announcements, poll responses, event RSVPs, messages | Communication features |
| Support Requests | Messages and feedback sent to support | Customer support |
| Payment Information | Billing address; card details handled by our payment processor | Payment processing (full card numbers never stored by us) |
If you are located in the EEA, United Kingdom, or Switzerland, we process your personal data under the following legal bases:
| Legal Basis | Examples of Processing Activities |
|---|---|
| Performance of a Contract | Providing the Service, managing your account, processing payments |
| Legitimate Interests | Improving the Service, fraud prevention, internal analytics, security monitoring |
| Legal Obligation | Responding to legal requests, complying with applicable law |
| Consent | Marketing communications, non-essential cookies, AI model training |
Where we process data based on consent, you may withdraw consent at any time without affecting the lawfulness of prior processing.
We do not sell, rent, or trade your personal information to third parties for their own marketing purposes. We may share your information in the following circumstances:
We engage trusted third-party service providers who process data on our behalf and are contractually obligated to protect your data.
| Provider Category | Services | Data Processed |
|---|---|---|
| Cloud Infrastructure | Hosting, servers, databases | All platform data |
| AI Transcription | Deepgram — real-time speech-to-text | Meeting audio, transcripts |
| Payment Processing | Payment gateway providers | Billing and payment data |
| Email Delivery | Transactional email services | Email address, notification content |
| Analytics | Usage analytics tools | Usage data, device/browser info |
| Security | Monitoring, fraud detection | Log data, activity patterns |
If you are a member of an organization using OrgsLedger, your profile information and activity within that organization’s workspace may be visible to Organization Administrators as permitted by the Service features.
We may disclose your information if required to do so by law, court order, or government request, or if we believe disclosure is necessary to protect the rights, property, or safety of OrgsLedger, our users, or the public.
In the event of a merger, acquisition, restructuring, or asset sale, your information may be transferred to the acquiring entity. We will notify you prior to any such transfer and advise of any policy changes.
We may share your information with third parties when you have given us explicit consent to do so.
OrgsLedger uses Deepgram’s real-time speech-to-text API to transcribe meeting audio when this feature is enabled. Audio is transmitted to Deepgram’s servers for processing under applicable data processing terms. We recommend reviewing Deepgram’s Privacy Policy for details on their data practices.
Transcripts and meeting content may be processed by AI models to generate meeting summaries, extract action items, and provide analytical insights. This processing occurs on OrgsLedger’s infrastructure or through contracted AI providers under data processing agreements.
We do not use your meeting content, financial data, or organizational data to train AI models without your explicit, opt-in consent. Aggregated and de-identified usage patterns may be used to improve platform features.
You are solely responsible for obtaining all legally required consents from meeting participants before enabling AI transcription or recording features. Recording consent laws vary by jurisdiction (e.g., one-party vs. all-party consent). OrgsLedger is not responsible for your compliance with applicable recording laws.
No security system is impenetrable. We cannot guarantee absolute security, and you transmit data at your own risk.
After the applicable retention period, data is securely deleted or anonymized.
OrgsLedger is a global platform, and your information may be transferred to and processed in countries other than your own. When transferring personal data from the EEA, UK, or Switzerland, we rely on Standard Contractual Clauses (SCCs), UK International Data Transfer Agreements (IDTAs), or applicable adequacy decisions to ensure appropriate protection.
For questions about international transfers, contact privacy@orgsledger.com.
Depending on your location, you may have the following rights regarding your personal data:
| Right | Description |
|---|---|
| Access | Request a copy of the personal data we hold about you |
| Rectification | Request correction of inaccurate or incomplete data |
| Erasure | Request deletion of your personal data, subject to legal retention requirements |
| Restriction of Processing | Request that we limit how we process your data in certain circumstances |
| Data Portability | Receive your data in a structured, machine-readable format |
| Objection | Object to processing based on legitimate interests or for direct marketing |
| Withdraw Consent | Withdraw consent for consent-based processing at any time without affecting prior processing |
To exercise these rights, contact us at privacy@orgsledger.com. We will respond within 30 days. If you are in the EEA or UK and believe we have not adequately addressed your concerns, you may lodge a complaint with your local data protection authority.
California residents have the following rights under the CCPA as amended by the CPRA:
To submit a California privacy request, email privacy@orgsledger.com with “California Privacy Request” in the subject line. We will respond within 45 days.
The Service is not directed to individuals under the age of 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us personal information, contact privacy@orgsledger.com and we will promptly delete it.
We use cookies and similar tracking technologies to operate and improve the Service, remember your preferences, analyze usage, and provide relevant features. For a detailed description of the cookies we use and how to manage them, please see our Cookie Policy.
We may update this Privacy Policy from time to time. When we make material changes, we will notify you by posting the updated policy with a revised “Last updated” date, sending an email notification, and/or displaying a prominent notice within the Service. Your continued use of the Service after changes are posted constitutes your acceptance of the updated policy.
If you have any questions about this Privacy Policy or our privacy practices, please contact our Privacy Team:
We aim to respond to all privacy-related requests within 30 days.
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